Associate Director of Administration- Community Safety and Emergency Response Team

Duties & Responsibilities:

• Oversee Regulatory Compliance. Including, but not limited to, compliance with the Clery Act, and New York State higher education safety regulations ;
• In coordination with applicable offices, maintain accurate records and statistics required by the Clery Act.
• Regularly review internal documentation, provide feedback and follow up on compliance with College policies and Department values.
• Conduct outreach to organizations or agencies to support preparedness, prevention, and incident documentation or follow up.
• Assist in the preparation of notifications and reports, including coordination of content for the Annual Security Report.
• Oversee and implement outreach and consult with Campus Security Authorities (CSAs), maintain related records.
• Maintain records related to staff required licensing and certifications to ensure all staff are properly licensed and certified to perform their assigned job functions.
• Policies and Procedures. Develop draft departmental policies and procedures for review and approval by the Director of Community Safety and Emergency Response. Maintain and distribute approved departmental policies and procedures. Ensure that policies reflect industry best practices and are consistent with applicable legal/regulatory requirements and institutional operational standards. Take responsibility for collaborative departmental review and updating of departmental policies, procedures and protocols on a regular basis;
• Records Management. Including ongoing maintenance, appropriate review, sharing, and retention of documentation and recordkeeping related to Clery Act compliance and other regulatory compliance, including proper maintenance of audit trail information and,
• Review Community Safety Incidents. (In partnership with the Associate Director of Operations) and identify appropriate follow up, including recommended adjustments to resource deployment to address identified trends/patterns, prompt and appropriate approaches to investigating campus crime, inappropriate behavior, or other incidents to mitigate risk and prevent recurrence. This may include conducting inquiry or internal investigation, independently or in coordination with colleagues.
• Investigations Support. Provide supporting information, data and records for internal and external investigations including  video camera recordings, door access data, etc.
• Technology. Manage the department’s technical systems including collaboration with Barnard College Facilities and Barnard College Information Technology as relates to the design, procurement, and implementation of electronic access control, video surveillance systems, intrusion detection systems, emergency communications systems and other safety and security related technology to ensure adequate deployment of efficient and effective technologies to enhance campus safety and security.
• Procurement and Budget Planning.  Take responsibility for the procurement of supplies and services for the department.  Focus on operational efficiencies and fiscally responsible spending.  Contribute to planning and budget needs for the department, with specific attention and in collaboration with Finance colleagues. Support Barnard College Human Resources as required in department union collective bargaining agreement processes.
• Staff Scheduling. Manage schedules for over 40 Community Safety officers, supervisors and dispatchers and over 70 door access attendants across campus for 24/7 coverage utilizing at minimum three daily shifts. Ensure adequate coverage, account for vacation, sick time, and other leave, and manage overtime, personnel issues and requests.  
• Training Schedules. Contribute to department planning and training schedules, in collaboration with other staff, including mandatory training related to staff required licenses and/or certifications.  Represent Barnard College as necessary and participate in training activities to maintain professional knowledge of evolving regulatory requirements.
• Payroll. Oversee departmental payroll procedures to ensure processes and procedures are being performed in an accurate and timely manner.
• Collaboration. As a key department leader, ensure a collaborative and collegial environment in partnership with units such as:  Residence Life, Campus Life and Student Experience, Inclusion and Engaged Learning, Facilities, Events Management, Health and Wellness, academic deans, etc.  Within the department, work closely with the Director of Community Safety and Emergency Response, the Associate Director of Operations, the Director, Fire Life Safety, and the Associate Director, CARES Response Team, to act as the organization's leadership.  Partner, collaborate and support each other's goals and priorities.  
• Support Department Operational Needs. Such as supervisory coverage and department contributions to campus events and activities including, but not limited to, residential move in/out, orientation, and commencement.  
• Management.  Manage and supervise a staff of three to five employees.  Provide guidance, set priorities, conduct performance evaluations, ensure quality of work product, set responsibilities, equitable workloads and deadlines.  
• Perform Other Duties. As assigned by the Director of Community Safety and Emergency Response in support of successful implementation of department assigned duties. Represent the department in College committees as required.

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