Safety Compliance Manager

The Safety and Compliance Manager will have responsibilities in the following general areas:

Compliance

Responsible to maintain compliance with all federal, state and local laws and regulations, as

well as with all company policies and procedures related to safety and risk management.

• Maintain a full understanding of all current laws and regulations (DOT, FMCSA,

FTA, TLC, TPT, OSHA, ADA and other.

• Maintain accurate and complete records of compliance (driver qualification, hours

of service, drug and alcohol, IFTA, vehicle books)

• Complete all required external and internal reporting on a timely basis

Loss Prevention

Responsible to identify and mitigate all risks and exposure to loss associated with normal

operations, including: driving, maintenance, parking and storage of vehicles; building

security; workplace safety and employee health, and; ongoing assessment of driver

behavior and qualifications.

• Maintain the company’s Safety Policy, as well as the Employee Handbook and

Driver Handbook (as relates to safety, risk management and loss prevention)

• Maintain current and complete Driver Qualification Files (MVR, backgrounds,

CDL, DOT Medical, etc.)

• Maintain current and complete Mechanic Qualification Files (training,

certifications, etc.)

• Maintain proper safety equipment in vehicles, maintenance facilities and office

locations

• Monitor driver performance on a daily basis (logs, inspections, random

screenings)

• Perform facility and vehicle inspections on a regular basis

Investigations

Responsible to identify and investigate all accidents, losses and incidents of non-

compliance with prescribed procedures and policies.

• Violations of regulatory requirements or Company Policy (logs and hours of

service, vehicle inspections, workplace safety, roadside inspections, etc.)

• Establish, communicate and oversee Accident Management Protocols

• Investigate all vehicle accidents as to cause, responsibility and liability, and the

establishment of additional preventive measures

• Investigate all asset loss or damage (vehicles, property, equipment)

• Investigate all workplace accidents and injuries as to cause, compliance with

reporting protocols and the establishment of additional preventive measures

Reporting and Communication

Responsible to make all required reports and notifications to internal and externalstakeholders on a timely basis in the event of an accident, loss or incident of violation of

regulation or policy.

• Available as the first point of contact in the event of an accident or emergency

involving employees, vehicles or property and equipment

• Oversee the claims management process for all potential claims against auto,

general liability, property or workers compensation insurance policies

• Oversee the disposition of third party claims not reported to insurance

• Work directly with Maintenance and Accounting to establish the appropriate

reserves and accruals based on estimated claims amounts

• Provide regular management reports

• Safety Committee - Accident Status (preventable, DOT, reportable, etc.) and

Driver Evaluation

• Risk Management - Accidents and Claims Status (auto, general liability and

workers comp)

• Update on CSA activities, scores and trends

• General training and awareness (reasonable suspicion, first aid, etc.)

Training

Responsible to provide training related to all regulations and policy requirements pertaining

to safety and risk management, through a combination of in-person, virtual and self-directed

delivery methodologies.

• Schedule, prepare and deliver mandatory quarterly safety meetings for all drivers

and chauffeurs

• Actively participate in the screening and onboarding of all safety-related

employees (drivers, maintenance and fleet services, and dispatch)

• Provide regular updates to the Management Team and actively assist in the

development and implementation of ongoing training programs and materials

• Provide training and communication as needed in support of and compliance with

all Tennessee Drug Free Workplace requirements

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