Project Coordinator - Fire
Job Description
As a result of our phenomenal growth, MSS Solutions, LLC has an opening for a Project Coordinator - Fire. If you are an experienced professional who is looking to grow your career and contribute fresh and innovative ideas to serve our customers, this is an opportunity you should explore!
A career at MSS is not just a job -- it's collaborating with the business's best talent. It's having a part in building a better future. It's making a difference in people's lives.
The success of MSS is a direct reflection of our team's dedication, passion, and hard work. Since 1996, MSS has taken pride in retaining some of the best talents in the industry by promoting a culture of respect, collaboration, and empowerment.
Benefits
At MSS, we value our employees by providing a supportive culture with competitive compensation and a benefits package that continues to evolve based on our business's growth and our employees' needs. Currently, our benefits include:
- Medical/Dental/Vision Insurance
- 401k with Employer Contributions
- PTO
- Paid Holidays
- Employee Assistance Program
- Long-term Disability
- Short-term Disability
- Flexible Spending Plan
- Health Savings Plan
Additional Notes
- If you are unable to apply electronically and require an accommodation, please contact HRAdmin@msssolutions.com.
- MSS Solutions, LLC is an equal opportunity employer and a drug-free environment.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
MSS Employees, please visit the MSS Career Center or contact HR to apply.
Responsibilities
Role And Responsibilities
- Responsible for managing and publishing daily labor reports at appropriate levels, including short-term and long-term manning profile trackers. (Maintain Master Schedule to forecast/communicate scheduling conflicts)
- Issue purchase orders to Temp Agencies, following guidelines and approval matrix.
- Set up job locations in Hilti Tool Tracking System, and coordinate tools audits with warehouse personnel.
- Works closely with the Administrative Contract Management team to establish accurate customer database, contract setup, scheduling, and job setup procedures.
- Set up service tickets in MS Dynamics/Kay2Act, following guidelines and approval matrix.
- Assist in setting up and maintaining the job files utilizing Microsoft Dynamics GP/WennSoft, and SharePoint.
- Assist in maintaining reporting tools such as insurance requirements for subcontractors.
- Assist in preparing timely and accurate billing documents and payment applications.
- Assist in managing project accounts payables and receivables, including communicating with subcontractors, vendors, and customers regarding invoices.
- Assist in managing contracts and change order execution, updating job files with information, and entering subcontractor contracts and change orders.
- Assist in maintaining weekly reports such as billing, WIP, and Certified Payroll, and distribute them to project staff and accounting office.
- Assist in reviewing ledgers and assist in correcting mis-postings through Job Cost Adjustments or Accounts Payable.
- Assist in maintaining forecasted cost projections, and processing forecast revisions monthly with operations.
- Assist Accounts Receivable Department with account collections.
- Issue purchase of job materials or equipment, following guidelines and approval matrix.
- Issue Subcontractor Agreements, following guidelines and approval matrix.
- Support Accounts Payable by reviewing DocLink unapproved invoices, following guidelines and approval matrix.
- Attend project meetings as needed.
- Manage requests for permits and inspections.
- Manage requests for rental equipment.
- Establish solid communication with all staff, both project and corporate customers and vendors.
- Other such duties and responsibilities as assigned by the Company from time to time.
Job Requirements
Qualifications And Requirements
- 2 year or 4 year degree from a recognized college or university preferred.
- Must have excellent communication and writing skills.
- Administrative/Clerical Experience required.
- Ability to prioritize, multi-task and meet deadlines.
- Construction Management background a plus.
- Microsoft Dynamics a plus.
- Proficiency with Microsoft Word, Excel, Excel-Pivot Tables, V/H-look ups a plus.
- Accounting knowledge preferred.
- Physical Demands: Constant sitting, walking short distances, bending, stooping, twisting, reaching above and/or below shoulder, handling/grasping documents or office equipment, clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone, vision sufficient to read source materials and computer screen data, repetitive motions for computer equipment use, lift 25 lbs. occasionally, 5-10 lbs frequently to lift/carry/move objects, files and documents.
- Material Handling: Frequent lifting up to 50 lbs. and constant lifting up to 25 lbs., placing this position in the very heavy physical demand classification (PDC).
- Must successfully pass a background check & drug test.
Work Environment: Work is performed in an open office and/or private office environment with air conditioning and bright lights.
