Administrative Manager of Fire Operations
Job Description
"Note: This position is open only to FDNY employees serving in the permanent civil service title of Administrative Manager"The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values.
Civil service title
ADM MANAGER-NON-MGRL FRM M1/M2
Title classification
Competitive-1
Business title
Administrative Manager of Fire Operations
Posted until
12/06/2024
- Experience level: Experienced (non-manager)
Job level
01
Number of positions
1
Work location
Fort Totten, Ny
Category: Public Safety, Inspections, & Enforcement
Responsibilities
The New York City Fire Department is hiring for an Administrative Manager (Non-Managerial) position to serve in the Bureau of Fire Operations/Special Operations Command Unit. Special Operations Command consists of various line and support units that require varied and highly specialized equipment, tools and supplies. The Unit has multiple DHS Grants currently being utilized to fund training, travel, and procurement for SOC Rescue Units, SOC Task Force, Rescue School, Re-breather Unit, and Scuba Unit. Successful candidate will perform procurement using Grants, Fiscal and Capital budgets; track of inventory and grant funded equipment; oversee maintenance of all SOC Grants and purchases utilizing GIFTS, GTS, e-CMS, and FMS; research and quote development of ongoing projects as needed, including but not limited to P-Card (Credit Card purchases); maintain records of all fiscal, grant and capital purchases and expenditures; work directly with all Grant Managers, Fiscal Administrators, and vendors; liaise with auditors when requires; ensure that all purchases utilizing DHS Funds fully comply with Federal guidelines and regulations.
Job Requirements
Minimum Qualifications
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
Preferred Skills
Excellent oral and written communication skills. Advanced computer skills, including knowledge of FMS, e-CMS, GTS, and GIFTS.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
